Executive Chief of Staff & Executive Administrator

The Role

As Executive Chief of Staff, you'll manage the CEO's priorities, facilitate communication, align cross-functional teams, and support strategic initiatives. The role emphasizes high-level organization, decision-making assistance, and effective stakeholder engagement.

CEO Time, Priorities & Executive Operations

• Manage and optimize the CEO’s calendar, travel, workflow, and daily operating cadence
• Act as the CEO’s gatekeeper, prioritizing meetings, requests, and communications
• Prepare detailed briefing docs, agendas, and executive summaries
• Ensure that every CEO engagement is informed, productive, and followed through
• Maintain a proactive view of the CEO’s commitments and strategic goals

Strategic Partner & Advisor

• Serve as a thinking partner to the CEO, offering perspective, clarity, and pattern recognition
• Anticipate issues, risks, and opportunities ahead of time
• Participate in selected internal and external meetings, capturing insights and driving actions
• Help the CEO frame decisions and maintain focus on what matters most
• Provide judgment, discretion, and a trusted sounding board

Cross-Functional Alignment & Execution

• Drive alignment across product, AI/engineering, sales, finance, and operations
• Track key initiatives, commitments, and action items across the executive team
• Ensure teams are accountable and operating with clarity and urgency
• Lead or support special cross-company projects that require CEO visibility
• Strengthen internal communication flow between the CEO’s office and the organization

Board, Investor & Customer Engagement Support

• Support prep for board meetings, strategic sessions, and executive offsites
• Assist with briefings for investor meetings, earnings cycles, and financial milestones
• Coordinate materials, messaging, decks, and follow-up
• Partner with IR, finance, and legal to ensure accuracy and alignment in communication
• Prepare talking points and summaries that reflect the CEO’s voice and priorities

Communications & Executive Presence

• Draft high-quality CEO communications: internal memos, updates, emails, summaries
• Prepare content for presentations, keynotes, and industry conversations
• Maintain a high standard of clarity, tone, professionalism, and impact
• Protect the CEO’s time and brand through disciplined communication and filtering

AI & Innovation Support (Non-Technical)

• Track high-level milestones across agentic AI, spatial intelligence, and product strategy
• Coordinate with product and engineering leadership on AI-related updates and deliverables
• Maintain alignment between the CEO’s innovation agenda and operational execution

What You Bring

Essential Experience:

• 5–10+ years supporting senior executives (CEO, founder, chairman, or C-suite)
• Proven ability to operate in fast-moving tech or public-company environments
• Exceptional writing, communication, and executive briefing skills
• High judgment, integrity, and ability to handle sensitive information
• Superior organization, prioritization, and follow-through
• Strong meeting preparation and executive presence

Preferred Experience:

• Experience in AI, SaaS, enterprise software, or emerging technology
• Prior Chief of Staff, Executive Operations, or Senior EA hybrid background
• Familiarity with board and investor relations workflows
• Ability to synthesize complex information quickly

You Are:

• Calm under pressure and always two steps ahead
• Highly reliable, discreet, and trusted with confidential matters
• A natural systems-builder who brings structure to fast-paced environments
• Sharp, thoughtful, and able to partner directly with a high-performance CEO
• A communicator who can move between detail and high-level narrative easily

You’ll operate in an environment where:

• AI innovation moves fast
• Strategy and execution intersect daily
• Leadership conversations matter
• Every day brings new opportunities to create leverage

Location:

• San Francisco Bay Area (San Ramon)
• Hybrid: in-office for CEO-facing days; flexibility for remote work

Why This Role Matters

This role provides a privileged vantage point inside a public AI company shaping the future of intelligent workplaces.

You will be a force multiplier for the CEO — helping him expand impact, velocity, and clarity across CXAI.