Executive Assistant – Senior Chief of Staff

Description

• Manage the CEO’s inbox, calendar, meetings and daily priorities
• Triage incoming requests and determine what requires CEO attention
• Prepare daily briefings, meeting agendas, notes and follow-up actions
• Coordinate travel, bookings, appointments and scheduling
• Handle sensitive, confidential and relationship-based communications
• Track CEO commitments, deadlines, projects and outstanding actions
• Follow up staff, contractors, clients and stakeholders on outstanding actions
• Maintain visibility over deadlines and deliverables
• Ensure meeting actions are assigned, tracked and completed
• Identify potential issues or delays and escalate them before they become problems
• Support the CEO with research, decision preparation and ad-hoc projects
• Use AI to reduce repetitive administration and improve the CEO’s workflow
• Build systems for email triage, first-draft responses and information summarisation
• Use AI for meeting transcription, summaries, action items and follow-ups
• Research and prepare concise briefing documents and decision-support materials
• Draft presentations, documents, SOPs and internal communications
• Develop automated reminders, reporting and weekly CEO updates
• Continuously identify opportunities to improv