Chief of Staff

About

Propertyse is a solutions company specifically designed for property managers and real estate professionals, aimed at alleviating their operational burdens through a unique combination of human touch, automation, and AI technology. By leveraging their deep industry knowledge and specialized systems, Propertyse helps clients save over 50% on their costs while improving efficiency, allowing business owners to have more time to focus on growth.

They pride themselves on high-quality training and customer service, distinguishing themselves from typical staffing or virtual assistant companies.

Description

• Run recurring reports and deliver finished output
• Own repeatable workflows end to end
• Document recurring work as standard operating procedures
• Capture and track work in ClickUp
• Manage priorities, commitments, projects, and follow-ups
• Protect founder time and identify bottlenecks
• Follow up proactively and turn decisions into action
• Organize inboxes, flag priorities, draft responses, and keep conversations moving
• Communicate on behalf of the founders in English or Spanish
• Plan, schedule, and distribute content
• Manage short-form video and social media workflows across LinkedIn, Instagram, TikTok, and YouTube
• Coordinate podcast or guest production and publishing
• Support audience growth, newsletters, email initiatives, partnership research, and outreach
• Research prospects and opportunities
• Manage LinkedIn outreach, lead lists, CRM data, outreach, follow-up, and sales coordination
• Identify execution opportunities that could create revenue
• Coordinate personal appointments, calendars, travel, reservations, contractors, purchasing, family and school logistics, gifts, and service-provider follow-up
• Build and improve workflows and SOPs
• Improve ClickUp and other tools
• Identify automation opportunities and implement new tools using AI

Requirements

• Fluent English and Spanish
• Full working-day coverage on an async basis
• Reliable internet
• Own computer and headphones
• Ability to manage priorities and commitments
• Ability to track projects and follow-ups
• Ability to organize and manage inboxes
• Ability to draft responses and manage communication in English or Spanish
• Ability to coordinate content, social media, podcast, newsletter, partnership, sales, travel, family, and household workflows
• Ability to use ClickUp and other tools
• Ability to create SOPs and improve workflows