Chief of Staff (m/f/d)

About

At tokenforge, we're a lean, international team building asset lifecycle management software for digital financial products in regulated capital markets. We work hands on, take ownership, and care about building software our clients actually rely on.

Engineers, designers, compliance, and founders work side by side, with flat hierarchies and short decision paths. Everyone has a voice and can contribute ideas.

We're looking for someone to take full ownership of the commercial and administrative backbone of the company, finance and accounting first and foremost, alongside contracts. You'll act as the right hand of the founders, make decisions independently, and take real load off their plate so they can focus on the product and the business. As we grow, the role grows with you.

Your Responsibilities

Finance & Accounting

• Own our accounting end to end, including the correct recording and treatment of the token sale and other crypto-based payment flows going forward, and establish it as a reliable, self-running function
• Own the ongoing finance organization, partly in house and partly by steering and coordinating the tax advisor and external service providers
• Run day-to-day finance operations: invoicing, accounts payable and receivable, payment runs, and expense management
• Build budgeting, liquidity and cash-flow planning, and regular financial reporting that gives the founders a clear view at all times
• Establish financial controlling and reporting foundations that scale as the company grows
• Ensure reliable numbers, clean processes, and review-ready records

Management Support & Organization

• Be the right hand of management: structure, prioritize, and make independent decisions in the commercial and administrative domain
• Organize and own internal operations across finance and administration and keep day-to-day business running smoothly
• Take on responsibility with signing authority (Prokura) for defined areas and act in the company's interest
• Help build the finance and administration function that scales as the company grows

Coordination & Interface

• Coordinate between management, internal teams, the tax advisor, external service providers, and legal counsel
• Keep the administrative and commercial thread visible across the entire company

HR & Contracts

• Draft and review contracts and agreements with the necessary legal understanding
• Handle basic HR administration (employment contracts, onboarding, personnel records); as the company grows, this part can expand.

Your Profile

Required Skills

• Several years of experience in a commercial and administrative role, with a strong focus on finance and accounting
• Solid legal understanding. You can independently assess and handle contracts and law topics
• Hands-on experience in accounting, or in steering and coordinating it (both in house and in collaboration with a tax advisor)
• Strong administrative skill: you structure, document, and keep processes clean
• An independent, hands-on thinker who can scope, prioritize, and deliver autonomously. Someone who gets up to speed quickly and takes ownership from day one
• You think in the mid-term and want to grow with the company
• Excellent written and spoken German for contracts, authorities, tax advisor, and partner communication; good English for working in an international team

Strong Plus (but not required)

• Experience as an executive/board assistant or Chief of Staff
• Signing authority (Prokura) or comparable responsibility in a previous role
• Background in a fintech, banking, or regulated environment
• Exposure to tokenization, crypto-assets, or digital financial products
• A commercial or legal education/degree
• Experience in HR administration or people operations, useful as this part of the role grows over time

What We offer

• 100% remote work and flexible working hours
• Competitive compensation, with additional benefits such as VSOP and token allocations
• Direct collaboration with founders, senior engineers, and licensed partners
• The chance to shape our finance and administration function from the ground up
• Real ownership over your processes, your structures, your decisions
• Work in a fast-growing company in one of the most dynamic areas of finance