Chief of Staff (m/f/d)

About Octonomy

At octonomy, we’re not a typical AI startup. We’re building big — backed by one of Europe’s largest seed rounds (€20M) to scale our vision fast and sustainably. Our mission is clear: we transform companies with the most intelligent digital workforce, enabling a new era of growth.

Our AI octo-Workers automate business processes with high reliability, strong security, and zero hallucinations. Leading customers already trust us — and we’re growing rapidly across Germany and internationally.

Your role

We’re looking for a hands-on Chief of Staff to partner closely with our CEO and keep priorities moving forward day to day. You’ll be the go-to person for turning strategic goals into clear plans, driving cross-functional initiatives, and making sure decisions translate into execution.

• Translate CEO priorities into executable plans: Break down strategic goals into concrete initiatives, owners, timelines, and decision points; ensure follow-through and surface execution gaps.
• Coordinate cross-functional work that lacks clear ownership: Manage initiatives spanning product, finance, sales, and operations.
• Support executive decision-making with structured analysis: Prepare briefs and models to inform cross-department decision making
• Run leadership operating cadence: Prepare leadership meetings, set agendas, document decisions, and track actions.
• Act as an internal communication integrator: Ensure consistent information flow between leadership and teams; clarify decisions, priorities, and changes to reduce misalignment and rework.
• Oversee execution of strategic external engagements: Support preparation and coordination for investor interactions, enterprise customers, and partners, ensuring internal readiness and follow-up.

Was du mitbringst

• Experience in high-pace, high-ownership environments: 3–7+ years in roles like Chief of Staff, Strategy & Operations, BizOps, consulting, corporate development, or as an operator in a fast-growing company; comfortable working directly with senior leadership/CEO. 
• Strong execution and program management skills: Able to turn strategic priorities into structured workstreams with clear ownership, timelines, risks, and measurable outcomes; relentless follow-through.
• Analytical and structured thinker: Skilled at synthesizing data into clear recommendations; able to build concise decision briefs and lightweight financial/operating models. 
• Cross-functional influence without formal authority: Proven ability to align product, finance, sales, and operations stakeholders; resolves trade-offs pragmatically and keeps teams moving. 
• Excellent communication and facilitation: Crisp written and verbal English; strong at running leadership cadences (agendas, minutes, action tracking) and ensuring clarity across the organization. 
• High integrity, discretion, and judgment: Trusted with sensitive topics; calm under pressure, highly reliable, and comfortable operating with ambiguity and incomplete information.

Was dich bei uns erwartet

• A role with real ownership: you’ll directly improve how Octonomy runs day to day by keeping priorities on track and removing roadblocks 
• A fast-moving environment where quality and pragmatism matter 
• Close collaboration with our CEO, leadership team, and a global team 
• Flexible working hours with plenty of autonomy 
• The opportunity to grow into broader topics across strategy, operations, and business execution (e.g., planning, process, stakeholder management)

Über uns

octonomy ist ein KI-Unternehmen mit Sitz in Köln, das sich auf die Entwicklung intelligenter KI-Agenten zur Automatisierung von Unternehmensprozessen spezialisiert hat. Mit seiner innovativen Technologie ermöglicht octonomy eine hochqualitative und schnelle Automatisierung von Support Services – von Kundenanfragen bis hin zu internen Mitarbeiter- und Partneranfragen. Die Mission des Unternehmens: Hochkomplexe Support-Prozesse so einfach automatisierbar machen wie nie zuvor.