Chief of Staff, Executive Assistant

About

Catena, now known as Pearl Talent, is a company that specializes in helping organizations hire top remote talent from overseas, primarily focusing on candidates from the Philippines and Latin America. They offer a rigorous vetting process to ensure they provide highly capable candidates equipped with modern software skills and fluent English proficiency.

Pearl Talent provides two main hiring services: Managed Services, which handles compliance, payroll, and training, and Direct Placement for companies that manage hires internally. They focus on long-term retention and quality in their hiring processes, aiming to build high-performing remote teams for a range of industries including healthcare, real estate, and finance.

📋 Description

• Manage both founders' inboxes and calendars
• Coordinate meetings and travel
• Track expenses and vendor invoices
• Maintain shared documentation
• Dedicate roughly half the week to building research spreadsheets and sourcing verified contact data
• Queue outreach and maintain a well-organized research pipeline

🎯 Requirements

• 3+ years of executive assistant or executive support experience for founders or C-level leaders in a remote environment
• Hands-on management of executive inboxes and calendars across multiple stakeholders and time zones, including scheduling and conflict resolution
• Strong proficiency in Google Workspace (Google Sheets, Gmail, Google Drive, Google Calendar)
• Demonstrated experience building and maintaining research or contact databases at scale (e.g., verified contact directories, structured data sets)
• Experience coordinating travel, expense tracking, reimbursements, and vendor/invoice processing
• Working use of AI tools (Claude or ChatGPT) for day-to-day research and drafting tasks
• C1+ English (CEFR) for founder- and client-facing written and verbal communication
• Prior experience supporting founders or C-level leaders at an early-stage or fast-paced startup (Nice-to-Have)
• Background in healthcare, consumer, or B2C environments (Nice-to-Have)

🏖️ Benefits

• Competitive Salary: Based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
• Generous PTO: In accordance with company policy
• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Connect with professionals worldwide