Chief of Staff

About the Company

The AI-driven trade platform transforming industrial supply in infrastructure, energy, and construction materials. It connects vetted suppliers across Asia, Europe, and the GCC region with local demand through a single integrated platform.

Its proprietary AI stack digitizes and automates the full lifecycle of materials trade – from procurement and pricing to inventory, logistics, and embedded financing – replacing thousands of manual, relationship-driven processes with real-time orchestration.

The company has scaled to triple-digit-million GMV, operates across six international markets, and is rapidly expanding toward profitability. With a team of 80+ people across Berlin (HQ) and Asia, it is building the world's first industrial-grade AI operating system for materials. The company is backed by top-tier investors and has recently closed its $40m series B.

Role Overview

As Chief of Staff, you are a strategic extension of the Founders and leadership team. You will drive high-impact company initiatives end-to-end, strengthen how we operate as we scale, and ensure that priorities translate into real outcomes. This role blends strategic leadership, organizational design, and hands-on execution.

Key Responsibilities

Strategic Leadership & Initiative Execution

• Lead critical strategic business initiatives from concept to successful delivery, partnering with senior leadership and department heads
• Enable effective executive decision-making by structuring problems, evaluating options, and guiding program design and rollout
• Serve as a trusted advisor to the Founders and leadership team—providing sharp insights, risk assessments, and actionable recommendations
• Translate business strategy into clear priorities, roadmaps, and measurable execution across teams

Organizational Design & Operational Excellence

• Review, design, and implement improvements to organizational structure; identify capability gaps and drive initiatives to close them
• Architect and optimize internal processes, workflows, formats, and meeting cadences to ensure scalable and efficient operations
• Drive cross-functional alignment by improving collaboration systems and introducing new ways of working
• Establish lightweight but rigorous operating rhythms that help teams move quickly while staying aligned

Daily Operational Stewardship

• Own core internal systems and tools that keep the company running (e.g., project billing, time tracking, budget sheets, invoicing)
• Oversee daily operations with senior managers and department leads to ensure alignment, smooth execution, and reliable follow-through
• Ensure operational excellence by spotting friction early and fixing root causes, not just symptoms
• Support leadership with occasional high-leverage administrative coordination as needed to unblock priorities

Executive Communication & Storytelling

• Prepare strategic presentations, narratives, and materials for workshops, pitches, leadership meetings, and company-wide communication
• Develop clear, compelling content that drives alignment and supports executive and organizational decision-making
• Shape internal messaging by synthesizing complex topics into simple, decision-ready communication
• Act as a sparring partner to executives on story, structure, and strategic framing

Cross-Functional Liaison & Culture Champion

• Serve as a central connection point between staff, senior leaders, and the CEO—maintaining visibility into company climate, team health, project updates, and forward planning
• Build strong relationships across departments to increase responsiveness, resolve issues quickly, and unlock organizational efficiency
• Help reinforce a high-trust, high-performance culture by identifying misalignment early and supporting constructive solutions

Project Management & Insight Generation

• Track progress and performance across key initiatives, synthesizing findings into actionable insights for executives and stakeholders
• Surface opportunities, obstacles, and strategic options proactively to accelerate business outcomes
• Establish transparent reporting that enables leadership to steer effectively without creating bureaucracy

What Success Looks Like

• Strategic initiatives move faster, with clearer ownership and better outcomes
• Leadership has high-quality insights, clean decision paths, and reliable execution
• The organization scales smoothly through improved structure, processes, and operating cadence
• Teams feel aligned, informed, and supported by strong cross-functional coordination

We are an equal-opportunity employer and welcome applicants from all backgrounds, regardless of race, ethnicity, gender identity or expression, sexual orientation, religion, age, disability, or any other characteristic.