Chief of Staff

Description

• Act as the CEO's strategic right hand and force-multiplier across a growing group of companies spanning healthcare, media, and software.
• Keep the CEO organised, informed, and focused; own the operating rhythm, priorities, and reporting; oversee day-to-day finance and operations.
• Own recruitment end to end, manage monthly financials, lead cross-functional projects, and represent the CEO with partners and suppliers as a trusted proxy.
• Own the CEO's calendar, protecting time for deep work and commitments.
• Manage the CEO's inbox daily and prepare him for decisions with clear recommendations.
• Prepare monthly profit and loss statements, run payroll, manage invoices, expenses, and budgets.
• Lead cross-functional and special projects with full ownership of timelines and quality.
• Manage recruitment processes including writing job specs, sourcing candidates, and managing offers.
• Act as communication liaison for clients, partners, and suppliers, managing follow-ups and supporting email campaigns.
• Manage the CEO's personal and family calendar, planning events, and handling personal admin tasks.

Requirements

• Proven experience as a Chief of Staff, Executive Assistant, or Operations Lead supporting a founder or CEO, remote experience welcome
• Strong organisational and project management skills with the ability to manage multiple priorities across parallel workstreams simultaneously
• Solid finance and bookkeeping competency including profit and loss preparation, payroll, expense tracking, and budget management
• Genuinely AI-native with confidence using Claude, ChatGPT, and similar tools daily for research, drafting, and workflow optimisation
• Excellent written English with a clear, professional, and warm communication style
• Highly proactive, reliable, and discreet with the ability to handle sensitive business and personal information with full confidentiality
• Comfortable with spreadsheets, dashboards, and reporting tools
• Full-time availability during UK business hours

Benefits

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Paid Time Off in accordance with company policy
• Observance of Holidays per company guidelines
• 100% remote setup so you can work wherever you're most productive
• This role requires availability during UK business hours
• Act as a true strategic partner to a founder running multiple companies across healthcare, media, and software
• High-ownership, high-trust role with direct impact on how the business operates day to day