Chief of Staff, Executive Assistant

About

Catena, now known as Pearl Talent, specializes in helping organizations hire top remote talent from overseas, focusing on candidates from the Philippines and Latin America. They offer a rigorous vetting process to provide highly capable candidates with modern software skills and fluent English proficiency. Pearl Talent provides two main hiring services: Managed Services (handling compliance, payroll, and training) and Direct Placement for companies managing hires internally, focusing on long-term retention and quality.

Description

• Manage both founders' inboxes and calendars
• Coordinate meetings and travel
• Track expenses and vendor invoices
• Maintain shared documentation
• Dedicate roughly half the week to building research spreadsheets and sourcing verified contact data
• Queue outreach and maintain a well-organized research pipeline

Requirements

• 3+ years of executive assistant or executive support experience for founders or C-level leaders in a remote environment
• Hands-on management of executive inboxes and calendars across multiple stakeholders and time zones, including scheduling and conflict resolution
• Strong proficiency in Google Workspace (Google Sheets, Gmail, Google Drive, Google Calendar)
• Demonstrated experience building and maintaining research or contact databases at scale (e.g., verified contact directories, structured data sets)
• Experience coordinating travel, expense tracking, reimbursements, and vendor/invoice processing
• Working use of AI tools (Claude or ChatGPT) for day-to-day research and drafting tasks
• C1+ English (CEFR) for founder- and client-facing written and verbal communication
• Prior experience supporting founders or C-level leaders at an early-stage or fast-paced startup (Nice-to-Have)
• Background in healthcare, consumer, or B2C environments (Nice-to-Have)

Benefits

• Competitive Salary: Based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
• Generous PTO: In accordance with company policy
• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Connect with professionals worldwide

Salary: $2k / month